POSITION SUMMARY
Assist in the planning and implementation of events through organized and efficient means while adhering to property policies and procedures. Function as the coordinator for Midtown Events in an effort to ensure events and branding initiatives are produced efficiently, on time, within budget, and to standard.
DUTIES & RESPONSIBILITIES
- Create production schedule and site maps for events. Distribute production plans to ensure efficient collaboration and coordination between relevant departments including Kane Public Safety, Midtown Property Services and the Midtown Events team. Determine special event equipment required per eventand perform pre-production duties as needed.
- Assists in Production Assistant and Intern recruitment, training, and staffing. Create monthly Production Assistant and Intern schedules. Collect and code bi-weekly timesheets. Monitor and review the performance of Production Assistants and organize necessary interventions for improvement.
- Implement and enforce quality control in regards to event inventory. Routinely track inventory. Collaborate with maintenance as needed for equipment repairs. Order supplies and equipment as needed while adhering to production budgets.
- Assist with Property Branding fulfillment and tracking as needed to insure timelines and promotional plans are met.
- Assist Event Managers in the planning, promotion, and implementation of all special events. Routine confirmation with event vendors and event staff. Perform administrative duties as needed to include: check request; invoice coding; tracking and recording expenses; and creating basic license, vendor or performance agreements.
- Other tasks as assigned.
GENERAL REQUIREMENTS & KEY COMPETENCIES
- A bachelor’s degree required. Preferably 1-2 years experience in event production.
- Basic knowledge of machines, tools, and production equipment (AV, power, and other special event equipment as needed). Basic computer and Social Media promotional skills required.
- Critical thinking and problem solving skills are important; Adaptability and decision-making ability is essential. Ability to effectively delegate is a must.
- Must be detail-oriented as strong organizational and effective time management skills are required.
- Excellent communication and conflict management skills are necessary.
- Must be a team player and customer-service oriented.
- A flexible schedule is required – some night and weekend hours are a must.
Please send resume to hr@kanerealtycorp.com.